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Position to be filled


The Friends of the Montreal Botanical Garden are seeking an Accounting and Administrative Support Officer for a part-time position (approximately 14 hours per week).

To be an Accounting and Administrative Support Officer at the Friends is…

  • Working within a dynamic and passionate team;
  • Contributing to the outreach and support of the Friends' mission;
  • Initiating and coordinating innovative projects;
  • Enjoying access to spaces and events at the Botanical Garden and Espace pour la vie museums;
  • Indulging in lemon cakes often, and brownies occasionally.


Under the supervision of the General Manager, and as part of a multidisciplinary team, the position holder:

  • Performs the complete monthly bookkeeping cycle (SAGE);
  • Assists in cash management;
  • Manages accounts receivable, invoicing, and collections;
  • Reconciles monthly revenues from the CRM in place (EUDONET) and the cash register;
  • Manages and prepares payables;
  • Matches invoices and checks before signature and approval;
  • Manages compliance of subcontractors/suppliers – regarding validity of GST and QST;
  • Verifies authorized signatures and/or requests approval;
  • Codes and enters invoices;
  • Conducts general ledger account analyses, bank reconciliations;
  • Ensures the application of defined controls – e.g., GST-QST;
  • Responds to internal client and partner requests;
  • Participates in improving existing processes and procedures;
  • Processes payroll in Employeur D, following employee account validation by management;
  • Accounting processing of payroll reports from Employeur D;
  • Various related tasks related to the accounting cycle;
  • Various reports required for analysis;
  • Performs any other related tasks related to the position.


Qualifications and Requirements:

  • Technical College Diploma or equivalent in accounting;
  • 10 years of experience in a similar position;
  • Proficiency in computer skills; MS Office;
  • Mastery of the complete payroll cycle;
  • Knowledge of SAGE software, and CRM;
  • Experience in the nonprofit sector.



  • Organizational skills;
  • Ability to quickly establish priorities and work meticulously;
  • Initiative and marked resourcefulness;
  • Analytical and synthetic thinking;
  • Versatility and adaptability;
  • Ability to express ideas positively and work in a multidisciplinary team;
  • Knowledge and/or interest in the Botanical Garden.


Other Information:

  • Selection process: selection interview and a written test related to the main functions of the position.
  • Workplace: 4101 Sherbrooke Street East, Montreal, H1X 2B2 (The beautiful Montreal Botanical Garden).
  • Compensation: according to skills, experience, and work schedule.
  • Benefits: Collective RRSP, with employer contribution, after 6 months of service.
  • Start date: ideally in February 2024.


To apply:

Interested candidates must submit a cover letter and an updated Curriculum Vitae by January 22, 2024, at 5 p.m., to the following email address:

Candidates are requested to title the subject of their email according to the following model: 'Job Title – First Name, Last Name.'

We thank all candidates in advance, only those selected following the analysis of the application will be contacted.



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